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Administration
Positions
Position Title: Administrative
Assistant
Supervisor: Executive Director
Objective: To provide administrative and clerical
support to the Executive Director and Program Coordinators as
required. To act as ACAS frontline reception and direct clients
and visitors to the appropriate services in a manner that is in
line with ACAS guidelines and principles.
Time Commitment: 3 hours a week, 6 months commitment
Qualification/Requirements:
- knowledge of office procedures – phone etiquette, filing,
organizational skills, computer skills
- good communication and social skills
- client-centered, sensitive, non-judgmental, and ability to
work with diverse communities
- basic knowledge of HIV/AIDS transmission and prevention and
willingness to increase knowledge through training and personal
study
- awareness of relevant Asian community resources and services,
client needs assessment, and referral skills an asset
- mature, responsible, and reliable
- knowledge of an East Asian and/or South-East Asian language
an asset
Responsibilities/Duties:
- greet walk-in clients and visitors; answer telephone calls
- assess the needs of clients/visitors and callers
- provide the appropriate service information to clients/visitors
and callers
- direct inquiries to the appropriate external community services
or internal services
- assist in the administrative duties in the office –
reception, clerical, and computer
- organize and file documents and literature, maintain and
update resource materials
- package health promotion materials, condoms and lubes for
Outreach program
- participate in ongoing educational and skills training activities
Training & Placement: Volunteer is required
to attend the Volunteer Orientation Training, to complete the
Volunteer Core Skills Training, and to attend Program-Specific
Training with the Executive Director.
Evaluation: Performance will be reviewed and
evaluated by the Executive Director at the end of the 6 months
contract.
Protocol: No personal involvement with client(s)
at any time during outreach (eg. exchanging phone numbers, engaging
in physical or sexual contact). Maintaining confidentiality of
client is absolutely essential.
Position Title: Internet and Media
Researcher and Watchdog
Supervisor: Volunteer Program Coordinator
Objective: ACAS recognizes and opposes all forms
of discrimination against gays and lesbians, women, racial minorities,
people with HIV/AIDS and people with disabilities. The Internet
and Media Researcher and Watchdog will research the internet and
relevant Asian media for articles that either support or opposes
the principles and values of ACAS and report back to ACAS for
recommendations.
Time Commitment: 3 hours a week, 6 months commitment
Qualification/Requirements:
- knowledge of an East Asian and/or South-East Asian language
is required
- excellent reading comprehension and writing skills in both
English and a relevant Asian language
- possess sensitivity and ability to work with diverse communities
- basic knowledge of issues regarding HIV/AIDS, sexual identity,
racial and minority identity and willingness to increase knowledge
through reading and personal study
- mature, responsible, and reliable
Responsibilities/Duties:
- search the internet and Asian language media for relevant
articles
- download, index, and document the literature for transmission
to appropriate ACAS program coordinator
- organize and file documents and literature, maintain and
update resource materials
- participate in ongoing educational and skills training activities
Training & Placement: Volunteer is required
to attend the Volunteer Orientation Training and to complete the
Volunteer Core Skills Training.
Evaluation: Performance will be reviewed and
evaluated by the Volunteer Program Coordinator at the end of the
6 months contract.
Position Title: Asian Language
Translator/Interpreter
Supervisor: Volunteer Program Coordinator
Objective: To maintain ACAS mission by providing
culturally and linguistically appropriate language services to
ACAS target communities.
Time Commitment: 3 hours a week, 6 months commitment
Qualification/Requirements:
- reading, spoken, and writing fluency in an East Asian
and/or South-East Asian language
- translation and interpreting skills in English and relevant
Asian language
- possess sensitivity and ability to work with diverse communities
- basic knowledge of issues regarding HIV/AIDS, sexual identity,
racial and minority identity and willingness to increase knowledge
through reading and personal study
- mature, responsible, and reliable
- knowledge of computer word processing skills
Responsibilities/Duties:
- to translate documents into relevant Asian language
- to act as interpreter as required within ACAS or in the community
- to be a representative of ACAS both within and outside of
ACAS and adhere to ACAS principles and guidelines
Training & Placement: Volunteer is required
to attend the Volunteer Orientation Training and to complete the
Volunteer Core Skills Training.
Evaluation: Performance will be reviewed and
evaluated by the Volunteer Program Coordinator at the end of the
6 months contract.
Protocol: No personal involvement with client(s)
at any time during outreach (eg. exchanging phone numbers, engaging
in physical or sexual contact). Maintaining confidentiality of
client is absolutely essential.
Position Title: Website Design
and Maintenance Volunteer
Supervisor: Volunteer Program Coordinator
Objective: To support ACAS web based communications
by developing appropriate web based documents and updating and
maintenance of ACAS website
Time Commitment: 3 hours a week, 6 months commitment
Qualification/Requirements:
- web based skills such as HTML, Flash, Dreamweaver, Javascript,
PHP an asset
- creative, reliable, and ability to adhere to deadlines
- familiarity with Mac OSX platform
- possess sensitivity and ability to work with diverse communities
- basic knowledge of issues regarding HIV/AIDS, sexual identity,
racial and minority identity and willingness to increase knowledge
through reading and personal study
Responsibilities/Duties:
- design web based documents and layouts for ACAS website and
upload to the ACAS website
- ensure each webpage is compatible with all major browsers
- review web statistics and report back to the appropriate
person/committee
- perform maintenance of website and update information as
needed
- attend website committee meeting when scheduled
Training & Placement: Volunteer is required
to attend the Volunteer Orientation Training and to complete the
Volunteer Core Skills Training.
Evaluation: Performance will be reviewed and
evaluated by the Volunteer Program Coordinator at the end of the
6 months contract.
Protocol: All usernames, passwords, website
directories, website design elements, and any other critical information
relating to the website will remain confidential.
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